Bps File For Code 128 Barcode Symbology For Acrobat Dc

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This document explains the PDF barcode form fields in Acrobat DC. (If you are looking for information on PDF form field basics, PDF form field properties, or set action buttons in PDF forms, click the appropriate link above. To explore the common questions on forms, see PDF Forms FAQ.)

Barcode fields translate a user’s form entries intoa visual pattern that can be scanned, interpreted, and incorporatedinto a database. Barcodes are helpful when users submit the formon paper or by fax.

Symbology

The advantages of using barcodes are that they save time, eliminatethe need for responses to be manually read and recorded, and bypassdata-entry errors that can occur.

A typical barcode workflow includes the following phases:

  • The form author makes sure that Automatically Calculate Field Values is selected in the forms preferences, and then creates the form in Acrobat, setting up all the other fields as usual.

  • The form author adds the barcode field to the form, setting up the barcode so that it captures the needed data.

  • The form author enables the form for Acrobat Reader users (if the author wants to allow the users to save their own filled-in copy of the form or if it contains certain barcode fields).

  • The form author distributes the form to other users.

  • Users fill in the form on their computers and submit it electronically or print a copy and deliver the copy to the form distributor.

  • The received barcode data is interpreted in one of the following ways, and can then be reviewed, sorted, and used by the form receiver:

    Forms faxed to a fax server

    The form receiver can use Adobe Acrobat Capture® to collect TIFF images from the fax server and place them in an Adobe LiveCycle Barcoded Forms Decoder watched folder, if the receiver owns those products.

    Forms delivered on paper

    The form receiver can scan paper forms and then use an application such as LiveCycle Barcoded Forms Decoder to decode the barcodes within those forms.

Note:

Acrobat Capture and LiveCycle Barcoded Forms Decoder are stand-alone products appropriate for enterprise workflows and are sold separately from Acrobat.

Issues that affecthow you design and place barcodes include usability and space. Asan example, the barcode size can also limit the amount of data thatcan be encoded. For the best results, follow these guidelines.

  • Position the barcode so that it’s unlikely to get foldedwhen placed in an envelope, and position it far enough from theedges of the page so that it won’t get clipped off during printingor faxing.

  • Position it so that it can be easily seen and scanned. Ifa handheld scanner will be used, avoid barcodes wider than 4 inches(10.3 cm). Tall, narrow barcodes generally work best in this case.Also, avoid compressing the contents of the barcode when using ahandheld scanner.

  • Make sure that the size of the barcode can accommodate theamount of data to encode. If the barcode area is too small, it turnsa solid gray. Be sure to test a completed form before distributingit to make sure that the barcode area is large enough.

One of the ways in which you can improve aPDF form barcode is by creating custom scripts. Writing such scriptsrequires a basic competency with JavaScript and a familiarity withAcrobat-specific JavaScript. For more information, see Developing Acrobat®Applications Using JavaScript™ on www.adobe.com/go/learn_acr_javascript_en (PDF,English only). For information about basic JavaScript, see any ofthe many resources available on that subject.

Note:

Afterinserting a barcode of maximum size, changing the cell size or decode conditionmay cause the barcode to cross the page borders. Avoid this behaviorby selecting the appropriate cell size and decode conditions forthe barcode.

  1. Open the form in Acrobat. Open the Preferences dialog box (Edit > Preferences), and select Forms on the left. Then select Automatically Calculate Field Values.

  2. Drag a rectangle to define the barcode area, and thendouble-click the barcode field to open the Properties dialog box.
    • Select Encode Using, and then select a format (XML or Tab Delimited). Click the Pick button and select the fields that you want to be encoded in the barcode field. If you don’t want to include the field names in the barcode data, deselect Include Field Names.

    • Select Custom Calculation Script, click Edit, and then enter your custom JavaScript code in the JavaScript Editor dialog box.

    • Select a Symbology option: PDF417, QR Code, orData Matrix.

    • Select Compress Data Before Encoding To Barcode if you want to apply this compression. Do not select this option if a handheld scanner is used to capture data from returned forms.

    • In Decode Condition, choose the type of hardware to process returned forms: Handheld Barcode Scanner, Fax Server,Document Scanner, or Custom.

    • If necessary, click Custom and enter values for X Dimension, Y/X Ratio, and Error Correction Level.

  3. Make any other changes in the General and Actions tabs.Then close the Barcode Field Properties dialogbox.

    JavaScript code is generated automatically to encodethe selected fields in the XML or Tab Delimited format.The Barcode Field Properties dialog box closes, and the barcodefor which you specified values appears on the form.

    Note:

    Ifyou add a new field to a form after you have created the barcode,it is not automatically included in the data for existing barcodes.However, you can manually include additional data fields in thebarcode.

  1. Fill in the form. Use sample data that represents themaximum amount of information for each field or that you expectusers to enter.
  2. If the barcode field is dimmed, follow either the procedurefor resizing the barcode field or for adjusting the content data.(See the following tasks.)
  3. Make sure that the barcode field area is large enough to contain all of the incoming data. To remove the sample data, in the right hand pane, choose More >Clear Form.

Barcode

The barcode form field is now ready for distribution.

  1. If you are not in the form editing mode, choose Tools > Prepare Form.

    • If Encode Using is selected, click Pick, and select additional form fields to be encoded.

    • If Custom Calculation Script is selected, click Edit, and write additional JavaScript to include the additional fields.

After including new data fields in the barcode, be surethat the barcode area is large enough by testing sample data. Ifthe barcode area is dimmed, adjust the barcode size or text fieldproperties so that the data content fits into the barcode area.

  1. If you are not in the form editing mode, choose Tools > Prepare Form.

  2. Double-click the barcode field, and do any of the following:

    • In the Options tab, click the Custom button and enter lower values for Error Correction Level and Y/X Ratio.

    • In the Options tab, select Compress Data Before Encoding To Barcode, but only if you are using an Adobe software decoder (available separately).

    • In the Value tab, select Tab Delimited rather than XML as the data-encoding format. XML requires more barcode area to encode information than Tab Delimited does.

    • In the Options tab, select a different Symbology option.

    • In the Value tab, click the Pick button, and deselect any fields that don’t need encoding. For example, don’t include fields with redundant information.

    • In the Value tab, enter a custom script that converts user-entered text to either all lowercase or all uppercase characters during the encoding process.

    Note:

    The National Association of Computerized Tax Processors (NACTP) guidelines, used by the United States Internal Revenue Service and state tax agencies, recommend using all uppercase characters for 2D barcode data.

  3. To minimize the amount of barcode area for containingthe data, double-click the barcode field, and in the Value tab,write a custom script that restricts data to alphanumeric charactersand to a single case. (Text that is either all uppercase or alllowercase requires less barcode area than the same text writtenin a mixture of uppercase and lowercase characters.)

Note:

Consider creating additional barcodefields in the form and mapping different data to each barcode field.

If a PDF document doesn’t have a specifiedtab order, the default tabbing order is based on the document structureunless the user has deselected the Tab Order optionin the Accessibility preferences.

You can change the tabbingorder after you create the fields. If you are in form editing mode,you can order the tabs by document structure (default), row, or column.You can also choose the order manually by dragging and droppingfields in the Fields panel. If you are not in the editing mode,you can change the page properties to order the tabs by row or column.However, you can’t customize the tab order manually.

  1. If you are not in form editing mode, choose Tools > Prepare Form.

  2. In the Fields panel on the right, make sure that you have selected Sort By > Tab Order.

  3. (Optional) To view the tabbing order for the fields, in the Fields panel, choose Tab Orders > Show Tab Numbers.

  4. Tabs based on the document structure, and follows theorder that is set up in the tagging.

    Tabs from the upper-left field, moving first left toright and then down, one row at a time.

    Tabs from the upper-left field, moving first from topto bottom and then across from left to right, one column at a time.

    Allows you to drag and drop a field where you want it withinthe Fields panel. You can’t move a field to a different page, aradio button to another group, or a field to a radio button.

    Specifies that no tab order is specified. The tab orderis determined by the settings in the page properties.

  1. If you are in the form editing mode, click the cross button towards the right in the toolbar to exit the mode.

  2. Click the Page Thumbnails button or choose View > Show/Hide > Navigation Panes >Page Thumbnails to open the Page Thumbnails panel.

  3. Select one or more page icons, and choose Page Properties in the Options menu of the Page Thumbnails panel. You can also righ-click and then choose Page Properties.

  4. Tabs from the upper-left field, moving first left toright and then down, one row at a time.

    Tabs from the upper-left field, moving first from topto bottom and then across from left to right, one column at a time.

    For forms with tagged fields, follows the order set up inthe tagging.

    Uses the existing sequence.

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Bps File For Code 128 Barcode Symbology For Acrobat Dc 2016

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Did you know that you can use Microsoft Word to create your own barcodes? Creating your own barcodes is actually kind of cool and pretty easy to do. Once you have a barcode, you can stick it onto anything you want and then scan them using a physical barcode scanner or with your smartphone by downloading an app.

There are several different types of barcodes and I’ll try to show you how to create as many of them as possible for free. In order to create certain types of barcodes, you need specialized commercial software, so I won’t mention those. The most common 1D barcodes are Code 39, Code 128, UPC-A, UPC-E, EAN-8, EAN-13, etc. 2D barcodes include DataMatrix, PDF 417 and QR codes.

In order to create a barcode, you have to install a barcode font onto your system and then use that font in any program that supports fonts like Word, WordPad, etc.

Download Barcode Font

The first step is to download a barcode font and install it on your system. Either you can search Google for barcode fonts or you can download the one you want from these sites below. My suggestion for most people is to use Code 39, Code 128 or QR code fonts as they are the most popular and the easiest to scan.

Code 39 is best for very short text, just a few characters. You’ll notice the barcode becomes very long very quickly when using Code 39. Code 128 can handle a lot more text and the barcode will remain relatively small. With QR codes, you can store a lot of data and the size of the square will get bigger depending on the amount of data.

However, there are a few caveats about using barcodes in Word. Most 1D barcodes require a start and stop character in the barcode for it to be scannable. For Code 39, all you have to do is add the start symbol (*) to the front and back of the text.

For example, if you download a Code 39 barcode, then you would type *Hello* to create a scannable barcode that will read the word Hello when scanned. If you want to include a space in a Code 39 barcode, you have to use the equals symbol (=). So, you would have to type *Hello=John* in Word to get the text Hello John when scanned.

For Code 128, it’s not that simple. In addition to start and stop symbols, you also need some special checksum characters. Unfortunately, you can’t type these on your own and will have to first encode the text into the proper format and then paste it into Word. I’ll walk you through the steps below.

With QR codes and Word, the main problem is that each code square will end up being only one letter. This is because it’s a font in Word and that means each letter has to have its own character. So a five letter word like hello will look like this in Word when using a QR code font:

A single QR code can actually store a lot of data, but that is only if you generate the QR code using third-party software or using a free online barcode generator. If you’re going to use Word, you’ll have to live with one QR code storing just one letter, number or symbol.

Code 39:

Code 128:

QR Code:

Install Barcode Font

Once you have downloaded the font, it will normally be included in a ZIP archive. Go to your downloads folder in Explorer, right-click on the archive and choose Extract All.

Open the folder and you might see several files, one of them ending in TTF, which stands for True Type Font. Double-click on the font file and a window will pop up showing you the barcode font in different sizes.

Click on the Install button at the top and the font will be installed into the C:WindowsFonts folder. You will have to close Word and reopen it in order to see the new font installed.

Bps File For Code 128 Barcode Symbology For Acrobat Dc

Depending on which barcode font you download, you may see just the barcode in the list of fonts or you will see a name and then a picture of the barcode to the right. Your barcode font is now installed and ready to use!

Generating Barcodes in Word

Now let’s get to the fun part. Let’s start by generating a Code 39 barcode in Word. To do this, I downloaded and installed the IDAutomation Code 39 font, which adds the text that you type to the bottom of the barcode. All of the other ones just show the barcode, but I’m using this one for instructional purposes.

First go ahead and type the text you want in your barcode. For example, let’s type *John=Doe* as shown below.

Go ahead and increase the size of the font to something bigger like 20 or 28. Now select the text and then select the Code 39 font from the list. The text should automatically be converted into a barcode and you’ll see the text at the bottom for this particular barcode.

You’ll notice that the equals sign has been converted into a space in the barcode. You now have a scannable code 39 barcode! It’s pretty much that easy. Skip down to the Scanning Barcodes section to learn how you can scan it using a smartphone app.

Now let’s try creating a Code 128 barcode. First pick a Code 128 font from the above list, download it and install it. Once you do that, you have to go to the following website to encode your text into the appropriate format.

Type in the text in the Data to Encode box and then click on the Code 128 button at the top left. The Encoded Text box will generate the appropriate text, which you can then copy and paste into Word. Make sure to increase the size of the font to 48 or 72.

Now select the text and change it to the Code 128 barcode font you installed. It should create a nice looking barcode, which you can then scan. The only issue I ran into was spaces in Code 128 barcodes. When using the online encoder, it uses a special character for the space, but when I converted that to a barcode, the special character remained and wasn’t converted into a space. Couldn’t figure out how to fix it, so if you figure it out, let us know!

The same process can be done for QR codes or any other type of barcode. The barcode encoder website is also useful for generating Code 93, UPC-E and other barcode formats.

Scanning Barcodes

If you have a physical barcode scanner, you can obviously just use that to scan your barcodes, but if you’re doing this as a personal home project, you might not have one laying around. In these cases, you can download free barcode scanning apps on your phone to scan your barcodes.

What’s really nice about these apps too is that you can create the barcode on your computer and scan them using the app before you even print them out. This way you can check to make sure they are scannable first.

My favorite app on the iPhone is Beep, a very simple barcode scanner that supports many different types of barcodes. It’s fast, free and works really well.

When it scans a barcode, it’ll tell you the type of barcode (Code 39, 128, etc) and it’ll show you the text at the top left. As for Android, I haven’t used any myself, but there are many apps in the Google Play Store, so feel free to try out different ones.

Hopefully, this guide was enough to get you started with barcodes in Word. If you run into trouble, feel free to post a comment and I’ll try to help. Enjoy!

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